AvePoint Advances Information Life Cycle Management Capabilities
Updates to Cloud Records help to swiftly manage critical information and business data and ensure compliance.
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AvePoint, an advanced SaaS and data management platform provider, has released enhancements to Cloud Records, its SaaS platform designed to help organizations improve information life cycle management and ensure data resilience and compliance. The updates to Cloud Records give organizations better control over their electronic and physical records, effectively managing their content through life cycle outcomes from creation, to classification, and retention or disposal, in one centralized SaaS platform.
“When organizations first moved to the cloud, the promise of free storage was enticing, and many never created life cycle policies for the data they still continue to amass,” said Alyssa Blackburn, director of information management, AvePoint. “But with growing storage costs and the myriad regulatory standards organizations now face, that has become both expensive and risky. The enhancements we’ve made to Cloud Records automate retention and disposal rules and provide swift, safe information retrieval so organizations can easily meet requirements and reduce storage overages at the same time.”
To help organizations seamlessly and securely manage the life cycle of their information, the following updates to Cloud Records have been made:
- More complex search functionality: AvePoint introduced advanced search using metadata to help users quickly locate records applying Boolean operators and multiple criteria fields. Saved search profiles for common use cases can be created and applied to streamline IT processes for typical information access requests, ultimately boosting productivity.
- Delegated administration: To protect the integrity of critical data and, in many cases,classified information, organizations can now configure different admin user profiles to perform certain actions, controlling who has access to specific areas of a shared tenant. Taking it one step further, organizations can add access control to files, classification schemes, and rules based on user profiles.
- Additional content sources: Organizations can now manage the life cycle stages of content across many repositories such as Microsoft 365 file systems -- including OneDrive, Teams, Groups, and SharePoint sites, and Exchange -- SharePoint on premises, and physical records. Specifically, AvePoint enhanced its physical records module to account for highly complex physical records management systems that require customization.
AvePoint helps securely streamline the information life cycle management for hundreds of organizations, many of which are in regulated industries, such as the IRS, Cancer Council, Airways New Zealand, and the Australian Transport Safety Bureau, who chose to sponsor AvePoint’s IRAP Assessment in Australia.
Committed to securing customer data, and backed by AvePoint’s security and governance framework, Cloud Records is FedRAMP (moderate) authorized, IRAP assessed, and VERS- and NARA-compliant. Cloud Records is also available for channel partners to help their customers reduce risks associated with information over-retention, minimize premature deletion, and meet various requirements with a secure, and automated information management system.
For more information on AvePoint Cloud Records, please visit https://www.avepoint.com/products/cloud/records.